Sale of Real Property Client Kit

Step by Step Guide to finalize your Sale with Landmark Law

In order to commence our services promptly and facilitate a smooth transaction, please provide the following by the stated timelines. Delays in receiving the information may result in closing issues and additional charges may apply. Thank you for your cooperation!

Fee Quotes

Please refer to our Cost Calculator [Click Here] for the fee quotes or view it immediately below from the embedded cost calculator:

STEP 1: Offer & Getting Started (Immediately)

Please immediately provide Landmark Law with:
[If anything need to be submitted by email to Landmark Law, please email]
Click Here to send us an Email!!!

i. Email Signed Purchase and Sale Agreement with any Amendments.

ii. Email Two valid ID's for each title holder
(e.g. Canadian Driver's License, Credit Card, Passport/PR; Health Card not accepted.).
Please make sure to submit a clear "front-side" and "back-side" scan or photocopy of your two pieces of identification.

iii. Remit $300 Retainer payable to "Landmark Law Professional Corporation, in Trust" or e-transfer to
If by e-transfer, please provide Landmark Law with the e-transfer secret password.

iv. Complete the Landmark Law's Standard/Joint Retainer
PDF Retainer to complete by hand and scanned back: PDF Standard/Joint Retainer [Click Here]

v. Complete Form 1A - Landmark Law's Verification of Identity Form
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 1A [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 1A [Click Here]

vi. Complete Form 3C – Landmark Law’s Sale of Real Property Questionnaire
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 3C [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 3C [Click Here]

Note: If there are any missing or incomplete information please submit them as soon as they are available to Landmark Law.

STEP 2: Closing Preparations

Please provide or confirm the following to/with Landmark Law as soon as possible and no later than 1 month before the Closing Date of your sale:

i. Provide Landmark Law with the latest Property Tax Bill sent by the Property Tax Department. If you do not have your tax bill, you can contact the Property Tax Department for a copy and provide it to Landmark Law when you receive it.

In the alternative, if for any reason you are unable to obtain a copy of your Property Tax Bill, Landmark Law will have to order a Property Tax Certificate from the Property Tax Department for a fee of approximately $100 + HST.

ii. Provide Landmark Law with your Mortgage, Home Line of Credit statement displaying your mortgage/account reference number from the bank/lender. Our office will fax your bank/lender to obtain a payout statement to arrange discharge of your mortgage/home line of credit for closing date.

iii. If you have fire/home insurance, remember to contact and inform your insurer of the Closing Date and end of coverage.

iv. Contact utility companies to arrange for final meter readings to close utility accounts. Also remember to cancel any utilities and Property Tax per-authorized payments to be effective on the Closing Date.

Due to privacy policies and per our client kit, clients must contact the utility providers directly to open/close their accounts.

Please arrange these at your earliest convenience (well in advance of before closing) to ensure smooth transition and in case the provider requires any follow up materials.

For your convenience, below are some telephone numbers for Greater Toronto Area. Your agent may be able to confirm exact service provider in the area and some providers may allow you to open/close accounts on their website.

***Please note that if there is a hot water tank, furnace or other equipment rental included in the agreement of purchase and sale, please inform us as soon as possible so that we can notify the other side solicitor. The purchaser will have to sign a form to take over the rental.

v. Inform Landmark Law of any travel plans you may have before the Closing Date of your sale

vi. Make sure to book the moving elevator if your sale is a condominium sale.

vii. Email and provide Landmark Law with your Void Cheque or Direct Deposit Form of your bank account.

STEP 3: Remote Signing With Landmark Law

i. Schedule your remote signing appointment with Landmark Law
[Book the remote appointment date to be roughly a week before your Closing Date]

Book your Appointment: Booking Scheduler [Click Here] or immediately above from the embedded booking calendar

ii. Signing Appointment Preparations:
[Landmark Law will email you the documents to print]

  1. Please bring originals of your previously e-mailed identification (2 valid IDs per person) to the video meeting for our inspection.
  2. For the video meeting, you are only required to print one (1) copy of the attached documents for signing purposes. Please set your printer to enable the pages to “shrink to fit” to enable legal sized government documents to print out on letter size paper. Double-sided printing is fine.
  3. If applicable, please keep documents in separate piles for ease of reference during the meeting.
  4. Please hand write the unique identifier code in the in the lower left hand corner of all pages of the closing documents.

    Your unique identifier code is:
    The capitalized first two letters of your last name followed by the numeric month and date of your sale closing.

    For example: If the closing date for my sale is October 15th and my last name is "Chen". Then my unique identifier code will be "CH1015".

  5. Please let Landmark Law know the location (e.g. city, etc. - which City) you will be at for the remote meeting and signing.

    We have to update the jurat for your signing appointment (the subscribed memo near the end of signing documents, generally beside your signature, that shows the date and location of your sworn oath or affirmation).

  6. After you signed the documents during the video meeting, please scan over your signed documents.

iii. Review the following information on Steps Involved in Remote Signing:

In anticipation of our meeting, please refer to the following information/steps to keep you informed of what is expected and the setup for the meeting:

Before the meeting:

  1. Please print all the relevant documents that require review and signing.
  2. Please prepare two pieces of ID [i.e. Driver's License, Passport, Credit Card; Health Card is not acceptable].
  3. Please plan ahead and prepare to attend the meeting at a secure and totally private space with adequate and good soundproofing.
  4. It is recommended that you prepare earphones/earbuds/headphones/headsets for use throughout the remote meeting - for clearer audio and somewhat added security.

During the meeting:

  1. First, we will ask for your consent to video recording for compliance purposes.
  2. We will ask you to present the two pieces of ID you prepared before the meeting by showing us the front and backside of these IDs. Please present them within the frame of the camera view for it to be captured.
  3. After this, we will ask you to present to us slowly a 360 degree view of the location you are at for the meeting and for signing by ensuring that it is of a totally private nature.
  4. Then you will be asked to present each page, one after another, of the relevant documents that require review and signing by holding them up to the camera to be captured. Please present them within the frame of the camera view for them to be captured.
  5. It is important to note that throughout the meeting we are not able to pause and allow interruptions from any 3rd parties, as this meeting is private.
  6. After these initial prep work before and during the meeting (Steps 1-5), our lawyers will proceed to go over all the relevant documents with you and answer any questions you may have.
  7. Lastly, when you proceed to sign the documents, we will ask you to adjust your laptop camera or phone camera and that it be positioned in a way that allows the capture of each document when you are signing it.

STEP 4: Closing

i. Make sure to make arrangements for Keys (usually the main entrance key is deposited in a lock box with the lock box code provided to Landmark Law which is subsequently provided to the Purchaser's lawyer at closing. The remaining keys are left somewhere near or on the counter of the kitchen).

ii. Generally, the purchaser's lawyer will inform and request the city's property tax department to update the new owners information for future tax bills.

iii. On Closing Date - Wait for Updates from Landmark Law and instructions to collect your cheque - CONGRATULATIONS!!!

iv. Landmark Law's Final Report will be provided to you in 4 - 6 weeks time.

v. If you were happy with our service, we would appreciate a 5-Star Google Review and "like" on Facebook/LandmarkLawPC. Thank you again for choosing and believing in Landmark Law!


If you have any questions please email
Click Here to send us an Email!!!

Summary Flowchart:
Sale of Real Property Client Kit

Article: Estate Sale of Real Property

If your sale is an Estate Sale, please read and review in detail Landmark Law's article on Estate Sale of Real Property [Click Here]. Or view the embedded article immediately below: