Business Incorporation Client Kit

Step by Step Guide to finalize your Business Incorporation with Landmark Law

In order to commence our services promptly and facilitate a smooth incorporation, please provide the following by the stated timelines. Delays in receiving the information may result in closing issues and additional charges may apply. Thank you for your cooperation!


Fee Quotes

Company Set-up/Incorporation starting at $999.00 + Disbursements + HST.

Note: Disbursements vary depending on the type of corporation (i.e. Numbered Corporation, Nuans Name Searched and Reserved Corporation, Professional Corporations, etc.). For Professional Corporations, the disbursements also vary from profession to profession.


Some typical estimated disbursements and their rough fee ranges include:

Name Pre-search (Quick check on whether your proposed name is available): Roughly $5.00 - $10.00 per pre-search.

Name Reservation with Report (Required Report to Reserve your proposed name and incorporate): Roughly $60.00 - $70.00 per reservation.

Articles of Incorporation (Official Incorporation): Roughly $350.00 - $360.00.

Corporate Profile (Snapshot of the Corporation - generally not required): Roughly $20.00 - $30.00.

Certificate of Status (Corporate Status and generally required by Colleges regulating Professionals; e.g. Pharmacists, Veterinarians, etc.): Roughly $40.00 - $50.00.


Note: These fees and disbursements price ranges are estimated and may be subject to change at any time by an approved third-party vendor.


STEP 1: Free 30 minutes Initial Consultation / Meet and Greet with Landmark Law

i. Schedule your remote initial consultation appointment with Landmark Law
[Book the remote appointment date as soon as possible with Landmark Law]

Book your Appointment: Booking Scheduler [Click Here] or immediately above from the embedded booking calendar

ii. Review the following information on Steps Involved in Remote Meeting:

In anticipation of our meeting, please refer to the following information/steps to keep you informed of what is expected and the setup for the meeting:

Before the meeting:

  1. Please prepare two pieces of ID [i.e. Driver's License, Passport, Credit Card; Health Card is not acceptable].
  2. Please email us some background information, any relevant documents, your major questions and concerns.
  3. Please plan ahead and prepare to attend the meeting at a secure and totally private space with adequate and good soundproofing.
  4. It is recommended that you prepare earphones/earbuds/headphones/headsets for use throughout the remote meeting - for clearer audio and somewhat added security.

Note: All information you share with us will be kept confidential between us unless expressly or impliedly authorized by you, required by law, my insurers, the Court, or to collect a debt. Consultations with Landmark Law is a safe environment where you may feel free to divulge any important information and there are no judgments.

During the meeting:

  1. First, we will ask for your consent to video recording for compliance purposes.
  2. We will ask you to present the two pieces of ID you prepared before the meeting by showing us the front and backside of these IDs. Please present them within the frame of the camera view for it to be captured.
  3. After this, we will ask you to present to us slowly a 360 degree view of the location you are at for the meeting and for signing by ensuring that it is of a totally private nature.
  4. If applicable, then you will be asked to present each page, one after another, of the relevant documents that require review and signing by holding them up to the camera to be captured. Please present them within the frame of the camera view for them to be captured.
  5. It is important to note that throughout the meeting we are not able to pause and allow interruptions from any 3rd parties, as this meeting is private.
  6. After these initial prep work before and during the meeting (Steps 1-5), we will proceed with our consultation.
  7. To begin the consultation, we will first ask you to please tell us anything you feel are relevant, best if it is in chronological order, we might stop you to clarify and explore any details further through pointed questions if required.
  8. Then we will go over your questions, concerns, relevant documents by examining the applicable law and how that law applies to your situation, if applicable.
  9. To conclude the consultation, we will go over some options, their advantages and disadvantages (if applicable) and end with next steps.

STEP 2: Getting Started (Immediately)

Please immediately provide Landmark Law with:
[If anything need to be submitted by email to Landmark Law, please email and cc both mike@landmarklaw.ca and winnie@landmarklaw.ca]
Click Here to send us an Email!!!


i. Email Two valid ID's
(e.g. Canadian Driver's License, Credit Card, Passport/PR; Health Card not accepted.).
Please make sure to submit a clear "front-side" and "back-side" scan or photocopy of your two pieces of identification.

ii. Remit $500 Retainer payable to "Landmark Law Professional Corporation, in Trust" or e-transfer to winnie@landmarklaw.ca
If by e-transfer, please provide Landmark Law with the e-transfer secret password.

iv. Complete the Landmark Law's Standard Retainer
PDF Retainer to complete by hand and scanned back: PDF Standard Retainer [Click Here]

v. Complete Form 1A - Landmark Law's Verification of Identity Form
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 1A [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 1A [Click Here]


vi. Complete Form 4A – Landmark Law’s Business Incorporation Questionnaire
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 4A [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 4A [Click Here]


vi. If you are a regulated professional, please contact your professional regulatory body or society to request and provide Landmark Law with any specific requirements for your professional business incorporation.

Note: If there are any missing or incomplete information please submit them as soon as they are available to Landmark Law.


STEP 3: Interim Preparations

Please provide or confirm the following to/with Landmark Law as soon as possible:

i. When you receive the "Company Key" from the Ontario government in the mail, please provide Landmark Law with the noted "Company Key". Landmark Law will request the "Company Key" from the registry for you.

ii. Inform Landmark Law whether you will be consulting with your accountant or tax professionals on your professional corporation set up.
If yes, please provide Landmark Law with the reason for the particular structure? Landmark Law would be interested in your tax professional's comments on the share structuring and understanding their general approach.


STEP 4: Remote Meeting With Landmark Law


i. Landmark Law will provide you by way of email with incorporation package for you to review which includes:

  1. Articles of Incorporation;
  2. Organizational by-laws;
  3. Directors' and Shareholders' Resolutions;
  4. Directors' consents;
  5. Registers;
  6. Initial Return (Upon your provision of the "Company Key" once available); and
  7. Digital Minute Book.

ii. Once you reviewed, provided your comments and confirmed your approval with Landmark Law, schedule your remote meeting appointment with Landmark Law to finalize the matter.

Book your Appointment: Booking Scheduler [Click Here] or immediately above from the embedded booking calendar


iii. Meeting Appointment Preparations:
[If applicable, Landmark Law will email you the documents to print]

  1. Please bring originals of your previously e-mailed identification (2 valid IDs per person) to the video meeting for our inspection.
  2. If applicable, for the video meeting, you are only required to print one (1) copy of the attached documents for signing purposes. Please set your printer to enable the pages to “shrink to fit” to enable legal sized government documents to print out on letter size paper. Double-sided printing is fine.
  3. If applicable, please keep documents in separate piles for ease of reference during the meeting.
  4. If applicable, please let Landmark Law know the location (e.g. city, etc. - which City) you will be at for the remote meeting and signing.

    We have to update the jurat for your signing appointment (the subscribed memo near the end of signing documents, generally beside your signature, that shows the date and location of your sworn oath or affirmation).

  5. After you signed the documents during the video meeting, please scan over your signed documents.


iv. Review the following information on Steps Involved in Remote Meeting:

In anticipation of our meeting, please refer to the following information/steps to keep you informed of what is expected and the setup for the meeting:

Before the meeting:

  1. If applicable, please print all the relevant documents that require review and signing.
  2. Please prepare two pieces of ID [i.e. Driver's License, Passport, Credit Card; Health Card is not acceptable].
  3. Please plan ahead and prepare to attend the meeting at a secure and totally private space with adequate and good soundproofing.
  4. It is recommended that you prepare earphones/earbuds/headphones/headsets for use throughout the remote meeting - for clearer audio and somewhat added security.

During the meeting:

  1. First, we will ask for your consent to video recording for compliance purposes.
  2. We will ask you to present the two pieces of ID you prepared before the meeting by showing us the front and backside of these IDs. Please present them within the frame of the camera view for it to be captured.
  3. After this, we will ask you to present to us slowly a 360 degree view of the location you are at for the meeting and for signing by ensuring that it is of a totally private nature.
  4. If applicable, then you will be asked to present each page, one after another, of the relevant documents that require review and signing by holding them up to the camera to be captured. Please present them within the frame of the camera view for them to be captured.
  5. It is important to note that throughout the meeting we are not able to pause and allow interruptions from any 3rd parties, as this meeting is private.
  6. After these initial prep work before and during the meeting (Steps 1-5), Winnie will proceed to go over all the relevant documents with you and answer any questions you may have.
  7. If applicable, lastly, when you proceed to sign the documents, we will ask you to adjust your laptop camera or phone camera and that it be positioned in a way that allows the capture of each document when you are signing it.

STEP 5: Closing Your Matter


i. File and store your official incorporation documents in a safe and secure place. Congratulations on your new business venture!

ii. Remit the outstanding balance to Landmark Law once you receive Landmark Law's invoice.

iii. If you were happy with our service, we would appreciate a 5-Star Google Review and "like" on Facebook/LandmarkLawPC. Thank you again for choosing and believing in Landmark Law!


Questions

If you have any questions please email and cc both mike@landmarklaw.ca and winnie@landmarklaw.ca
Click Here to send us an Email!!!


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